Upcoming Township Meetings

  • All meetings are held at Hartland Township Hall unless othewise noted. 

     

    VIDEOS & AGENDAS

     

    –To find 'Hartland *LIVE* at Home' meeting agendas, packet and minutes, go to MEETING MATERIALS.

     

    –To view LIVE-STREAMED meetings (or the video archive), go to the Hartland Township Video CHANNEL.

     

    OCTOBER 2018 MEETINGS 

     

    Oct 2, 2018 7:00 PM              
     Board of Trustees – Regular Meeting

     

    Oct. 4, 2018 7:00 PM

    Special Meeting Notice – Board & Partners in Progress

    Hartland Educational Support Services Center

    9525 E. Highland Road
     

    Oct 11, 2018 7:00 PM              
     Planning Commission – Regular Meeting CANCELED

     

    October 15, 2018 4:00 PM

    State of the Township Address
     

    Oct 16, 2018 7:00 PM              
     Board of Trustees – Regular Meeting
     

    Oct 25, 2018 7:00 PM              
     Planning Commission – Regular Meeting

     

     

    Watch meetings LIVE on the Hartland Township CHANNEL.

  • Working for Hartland

     

    An issue developed over the recent Hartland Pathway Project Bid Process due to human error and lack of communication. Township leadership prefers transparency and direct discussion when a problem pops up; sometimes we aren't given that opportunity and must rely on reporting the facts. We share this communication with the public, and will remain open to further discussion with our residents…

     

    The Hartland Township Board of Trustees received a letter from the Michigan Infrastructure & Transportation Association (MITA) stating concern over the bid process for the Hartland Road Pathway Project.  MITA represents companies who work on roads, bridges, underground and utility systems. 

     

    At Issue

     

    One item on the multi-part pathway project bid was for slope restoration, as a unit price per square yard.

     

    • Preiss Companies submitted $2,000 per square yard for this line, resulting in a bid totaling over $8 million. For reference, the original low bid submitted for this line was $3.00 per square yard, resulting in a bid of $305, 073.
    • Preiss indicated that he intended his $2,000 line item to be a lump sum for all the slope restoration, not per square yard of work, which would have placed his bid in line with the other bids. Priess Companies contacted the Township regarding the error as well as the intentions of the bid. This action was not initiated by the Township, nor was it negotiated.
    • The Township found the explanation to be credible, and it was deemed to be a sincere error.
    • Preiss Companies was ultimately awarded the contract as both the lowest bidder and best contractor for this project.

     

    Section 2.10 of the Request for Proposals (RFP) clearly asserts the Township’s privilege to make such corrections or award determinations, stating [emphasis added]:

     

    The Township reserves the right, in its sole discretion, to reject any/or all proposals, to waive any irregularities and technical defects contained therein, to award the contract in its entirety, in part or not at all and/or to determine which proposal is the lowest and/or best to enter into a Contract, as it may deem to be in the best interest of Hartland Township.

     

    The Township followed the stated RFP process; it also followed the dictates of common sense by allowing a correction of an obvious error by a company known locally for its professionalism and integrity.

     

    Fact-check FIRST

     

    MITA accused the Township of “unwarranted post-bid, pre-award negotiation” in his letter to the Board prior to speaking with any Township representative.

     

    Hartland Township will continue to solicit bids and provide submitted bid analysis in a fair, unbiased manner. The Board of Trustees work for all residents and will continue to fairly award bids to the best company for each individual Hartland project.

     

    The Township is committed to transparency and accountability — and values interaction with complainants that allows for explanation, clarification and objective resolution. ~

     

    Documentation:

     

    1) Letter from Mr. Glenn Bukoski of MITA

    2) Letter of response from Township Manager James Wickman

    Go

    If you would like to contact Hartland Township with questions or comments, our Staff Directory can be found here